Thanks again adam814 looks like you guessed one of my next questions. That is working and presumably updates the logs etc. that you mentioned before.
In relation to my original question I have learned that it is almost impossible to prevent access to a computer as password protection can easily be got around. To quote a wise man physical access = root access.
Looking for passwords to perform certain tasks is more relevant in a network situation with multiple users involved or where a computer may be accessed remotely. So with help from you and others my question has been answered.
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